You probably have a good idea of how many athletes you’ll have on each of your teams for the next school year. We need 2 minutes to photograph each of them. Then, add 15 minutes for team photos. So, for example, if you have 50 players on your varsity football team, plan for 115 minutes for photos (50 players * 2 minutes each plus 15 minutes for the team). Then, you can add up all of your teams… and realize that it’s not realistic to think you can get all of them done on the same day. And that’s OK! It’s better to spread things out a bit.
We work 7 days a week, so it’s entirely up to you when you want to do it. But having done this for a few years, here are some recommendations:
- Start with your biggest teams and work your way down. It’s more disruptive for everyone involved to shoot a 50-man football team than it is for a 6-woman golf team. Get that big team done and everything else gets easy.
- Try to consolidate based on the field of play. We bring a lot of equipment. It’s heavy. It takes time to set up and break down. Moving from the stadium to the gym to the tennis court takes (wastes) time.
- Make sure you factor in uniforms. If you are getting new ones, we’re all on the hook waiting for FedEx.
- If we are also doing your banner photos, schedule those first. Everyone wants their banners hung as early in the season as possible. But people are OK if they don’t have individual photos until a few games in.
- Weather can be a problem. We don’t mind sun and we don’t mind clouds. But we can’t work outside in the rain and wind can be a showstopper. As the photo session date approaches, we’ll work with you to deal with mother nature.